From setup to payday
in under an hour
No technical background needed. If you can use WhatsApp, you can use StaffScale.
Create Your Account & Set Up Your Company
Sign up with your work email. Then enter your company details — your TPIN (Tax Payer Identification Number), NAPSA registration number, and number of employees. This takes about 5 minutes.
Add Your Employees
Add employees one by one, or upload them all at once using a simple Excel template. For each person, you'll enter their name, NRC number, mobile number, and basic salary.
Configure Pay Structures
Set up the pay components for each employee — basic salary, housing allowance, transport, any other allowances, and any recurring deductions like loans or advances. You only do this once per employee.
Run Monthly Payroll
At the end of each month, click "Run Payroll." StaffScale automatically calculates PAYE, NAPSA, and NHIMA for every employee using the current statutory rates. The whole process takes seconds.
Review & Approve
Before anything is paid, you see a full breakdown — gross pay, all deductions, and net pay for every employee. Spot any issue and fix it before approving. Once you're happy, click "Approve."
Pay Your Team
With one click, StaffScale disburses salaries to every employee's mobile wallet — Airtel Money, MTN Mobile Money, or Zamtel Kwacha. Each employee gets an SMS the moment their money arrives.
Download & Submit Statutory Forms
StaffScale generates your ZRA Form P11, NAPSA schedule, and NHIMA return automatically — pre-filled with the correct figures. Download them and submit to the respective authorities before the 10th.
Track, Report & Repeat
Your payroll history, compliance records, and payment confirmations are all stored securely. Pull reports anytime for your accountant, auditor, or board. Next month, just click "Run Payroll" again.
Common Questions
No. StaffScale is designed for business owners and HR managers — not accountants. The system handles all the tax and compliance maths automatically. You just need to know your employees' salaries.
StaffScale updates automatically. You don't need to change anything — the new rates apply the next time you run payroll. We monitor all ZRA, NAPSA, and NHIMA announcements so you don't have to.
StaffScale works for businesses of any size — from 2 employees to 2,000. Pricing scales with your headcount, so small businesses aren't paying enterprise prices.
You can still generate payslips and payroll records for that employee. Bank transfer support is on our roadmap. For now, StaffScale covers all three major mobile networks in Zambia.
Yes. All data is encrypted in transit and at rest. Your payroll data is never shared with third parties. We follow industry-standard security practices and back up data regularly.
We're targeting Q3 2026. Join the waitlist now to secure your spot for early access.