Stop getting NAPSA, PAYE and NHIMA wrong.
StaffScale is a payroll and HR platform built from the ground up for Zambian law — not a South African or UK tool retrofitted for it. Every payslip calculates correctly. Every filing is ready on time.
Free 30-day trial · No credit card required
Built for Zambia · 2026 statutory rates
- K1,708.20
- NAPSA — the ceiling per side, per month. Most spreadsheets still use last year's figure.
- 1% + 1%
- NHIMA — employee and employer contribution, uncapped, on every payslip.
- 37%
- ZRA — top PAYE band, applied to gross emoluments on every run.
Everything in one place
Run payroll. Stay compliant. Scale your team.
From the first employee record to the statutory filing, without a spreadsheet in sight.
- Automatic payroll
- PAYE, NAPSA, NHIMA and SDL calculated on every run, with compliant PDF payslips generated in seconds.
- Mobile money payouts
- Pay staff by MTN MoMo, Airtel Money or a bank EFT file — deductions settled before a kwacha moves.
- Multi-key approval
- Payroll runs clear with a one-time code per keyholder, so no single person can move money alone.
- Statutory exports
- NAPSA Schedule 1, NHIMA schedules and ZRA returns, formatted for each regulator and stored for six years.
- People operations
- Employee records, contracts, leave aligned to the Employment Code, shift rosters and overtime.
- Deadlines that watch themselves
- PAYE on the 14th, NAPSA on the 10th — flagged before the date, not after. Plus probation, minimum wage and certification alerts.
Compliance
Every calculation. Every deadline. Every time.
The compliance dashboard tracks what is due, what is filed and what is outstanding — generated from the payroll your team already approved, so the numbers on the filing are the numbers you signed off.
- Rates update when the law does — no patching a spreadsheet, no version upgrade.
- A timestamped audit trail on every payslip, approval and filing.
- Aligned to the Data Protection Act No. 3 of 2021, with consent capture and the right to deletion.
How it works
Live in a working day
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01
Add your team
Employee details, banking and NAPSA numbers — under three minutes each, or bulk import a spreadsheet.
-
02
Run payroll
One click generates every deduction and a PDF payslip for each employee.
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03
Pay your staff
Mobile money to Airtel or MTN wallets, or a bulk bank file ready to upload.
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04
File with confidence
Export regulator-ready reports. Upload, sign, submit — nothing recalculated.
Pricing
Pricing that grows with you
Simple per-employee pricing in USD, payable in kwacha. Every plan runs Zambian statutory payroll correctly — you choose how much of the platform you need.
Basic
Compliant payroll and employee records for a single project.
$8.99 /employee/mo
Join waitlist- Employee records & contracts
- Payroll with ZRA PAYE, NAPSA & NHIMA
- Compliant PDF payslips
- Statutory exports
Standard
Most popular
Day-to-day HR operations on top of compliant payroll.
$11.99 /employee/mo
Join waitlist- Everything in Basic
- Leave management & approvals
- Shift rostering & overtime
- Compliance & deadline alerts
Advanced
Full compliance automation and governed disbursements.
$14.99 /employee/mo
Join waitlist- Everything in Standard
- Certification tracking & renewals
- Mobile money & bank payouts
- Multi-key payroll approval
Custom
Multiple projects or entities, tailored terms and onboarding.
Let’s talk
Contact us- Everything in Advanced
- Multiple projects & entities
- Volume pricing & migration
- Dedicated support & SLA
A 70-employee organisation on Basic pays $8.99 × 70 ≈ $629/month — about K12,000. Annual billing: pay for ten months, get twelve.
Early access — limited spots
Be the first to experience StaffScale
Join our waiting list and be among the first to get access when StaffScale launches. We’ll be in touch.